Accounts Receivable Specialist – Construction, Design, and Architecture [Billing Administration]

Location: Chicago, IL
Employment Type: Full-time in Office [must be in Chicago, IL]
Salary Range: Competitive, based on experience

Are you an organized and proactive financial professional with a knack for managing receivables in the construction, design, and architecture industry? We are looking for an Accounts Receivable Specialist to join our dedicated team. Your proficiency in QuickBooks and Microsoft Business Central, Microsoft Office & Bookkeeping will be essential in ensuring the accuracy of billing and timely collection of payments from clients.

Key Responsibilities:

• Generate and distribute accurate client invoices based on project milestones and contracts.

• Monitor and reconcile accounts receivable to ensure timely collection of outstanding balances.

• Apply payments to appropriate accounts and track payment discrepancies for resolution.

• Work closely with project managers, designers and clients to address additional versions billable outside of flat rate fees. 

• Maintain updated records of accounts receivable activity in QuickBooks and Microsoft Business Central.

• Prepare and analyze aging reports to identify overdue accounts and follow up on payment statuses.

• Support month-end and year-end processes, including reconciliations and reporting.

Qualifications:

• Experience: Minimum of 5 years in accounts receivable, preferably in the construction, design, or architecture industry.

• Technical Skills: Proficient in QuickBooks and Microsoft Business Central. Familiarity with Excel and other reporting tools is a plus.

• Education: Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.

• Industry Knowledge: Understanding of construction contracts, progress billing, and lien waivers.

• Soft Skills: Strong attention to detail, excellent communication and problem-solving skills, and ability to manage multiple priorities effectively.

What We Offer:

• A supportive and innovative work environment.

• Opportunities for career growth and skill development.

• Competitive salary and comprehensive benefits package, including health insurance and retirement plans.

To Apply:
Please submit an application through our online webform, and select position Billing Administration

https://www.cognitoforms.com/BLDGPROJECTS1/BLDGPROJECTSEmploymentApplication

Required Role Attributes follow below, please apply if this is you!

• Must be an expert in m365, PowerBi, and Business Central softwares

• Preferably located in Chicago, Illinois

• In-office position minimum 2-3 days per week

Required Role Attributes follow below, please apply if this is you!

• In office position

• Part time or full time available

• Minimum 20hrs a week

• Knowledgeable in architectural drawings + programs, and able to multitask

• Minimum 5years Project Manager/Designer experience in Chicago

Architectural Designer (BLDG Projects, Inc.; Chicago, Illinois): Responsible for coordinating project design, developing creative design concepts and solutions for projects, and preparing presentation and design drawings. Work on architectural design projects and coordinate project design efforts. Develop planning and creative design concepts for design projects. Prepare presentations and design drawings and details

Name of Employer: BLDG Projects, Inc.

Position Title: Architectural Designer

Position Location: 4468 North Elston Avenue, Chicago, IL 60630

Duties: Responsible for coordinating project design, developing creative design concepts and solutions for projects, and preparing presentation and design drawings. Work on architectural design projects and coordinate project design efforts. Develop planning and creative design concepts for design projects. Prepare presentations and design drawings and details.

Requirements: Bachelor's degree or foreign equivalent in Architecture or related field and three years of experience in the position offered, as an Architect Designer, Assistant Architect, Site Architect, or related occupation. Must have demonstrated knowledge with the following: AutoCAD, Revit, Rhino, 3D modeling with 3D Studio Max, Adobe Suite, AEC suite, BIM, Lumion, Enscape, and Grasshopper; understanding of local City & Zoning Codes and International Codes; completing design projects from start to finish including mechanical, electrical, and plumbing; and completing structural calculations, on-site measurements and transferring site date to computer programs.

CONTACT: To apply, please send resume to Katmerka Ramic at Katmerka@bldgproj.com or 4468 North Elston Avenue, Chicago, IL, 60630. Reference #: 88590.

Required Role Attributes follow below, please apply if this is you!

• licensed or unlicensed PE Drafter for Mechanical + Electrical (MEP)

• Residential + Commercial projects

• Experienced in Revit and Excel.

• Minimum 10 years of in-field experience

• Experience in Chicago is a plus.

• In-office position

• Able to work in fast paced environment that works on projects from initial measurement to finished permit process.

Required Role Attributes follow below, please apply if this is you!

• Licensed or unlicensed interior designer for residential + commercial projects

• Proficient in Revit, Enscape + other 3d software is a bonus

• Able to work in a fast paced environment. In office + on site

• In office position

• Minimum 5years in-field experience